Replace Bullhorn, JobAdder, and BambooHR with a talent management system and applicant tracking system your agency owns. AltStack builds custom staffing agency software: recruiting, candidate tracking, client CRM, timesheets, and invoicing, delivered in 7 days.
These are the challenges costing your team time and money every day.
Staffing agencies run on tight margins, typically 15–25% on placements. Spending $800–2,000/month per recruiter on HR software, ATS, CRM, and timesheet tools devours profit. Every dollar saved on software goes straight to your bottom line.
Your applicant tracking system holds candidates, your CRM holds client relationships, timesheets live in another tool, and invoicing in yet another. Recruiters waste hours reconciling information across systems that should be connected.
Whether you staff healthcare workers, IT contractors, light industrial, or executive roles, generic recruiting software forces one-size-fits-all workflows. Your credentialing, compliance, and placement processes are unique, your software should be too.
Collecting timesheets from placed workers, matching them against assignments, calculating pay rates and bill rates, and generating client invoices involves multiple handoffs and spreadsheet gymnastics. One error cascades into pay disputes and billing discrepancies.
Every module custom-built for your workflows. Delivered in 7 days.
Custom applicant tracking system with job posting distribution, resume parsing, candidate scoring, interview scheduling, and pipeline management. Track every candidate from first touchpoint to placement with full activity history.
Manage client relationships, job orders, and placement history in one interface. Track fill rates, time-to-fill, and client satisfaction metrics. Automated job order intake from client portal submissions.
Workers submit timesheets via mobile. Supervisors approve digitally. The system calculates gross pay, applies bill rate markups, and generates client invoices automatically. Eliminate manual timesheet reconciliation entirely.
Track licenses, certifications, background checks, drug screens, and training requirements for every placed worker. Automated expiration alerts and compliance dashboards ensure you never place an unqualified candidate.
A talent management system that shows your available bench, skill distribution, geographic coverage, and redeployment opportunities. Match candidates to open orders instantly using skills-based search and availability filters.
Interactive previews of custom modules built for your industry.
Open requisitions, placements, and agency revenue at a glance.
Automated candidate sourcing, screening, and outreach.
Kanban tracking from sourced to placed to onboarded.
Intelligent automation modules that learn your workflows and handle repetitive tasks.
Parses resumes, matches candidates to open roles, and ranks by fit score.
Automated outreach sequences, interview scheduling, and status updates.
One custom platform instead of 5 separate subscriptions.
| Tool | Category | Annual Cost |
|---|---|---|
| Bullhorn | Staffing ATS & CRM | $24,000/year |
| JobAdder | Applicant Tracking System | $10,800/year |
| TempWorks | Staffing Software | $14,400/year |
| BambooHR | HR Management Software | $7,200/year |
| Paycom | Payroll & HR | $12,000/year |
| Total Annual SaaS Spend | $68,400+/yr | |
Built for how staffing teams actually work — from first touch to final step.
A client submits a job order through the portal or via a sales rep. The system parses requirements, searches the candidate database for matches, ranks candidates by fit score, and queues the best matches for recruiter review and client submission, all within minutes.
Coordinate interviews between candidates and clients with automated scheduling, feedback collection, and offer management. Once a candidate accepts, the system generates onboarding documents, runs compliance checks, and creates the assignment record with pay and bill rates.
Placed workers submit weekly timesheets via mobile app. Client supervisors approve digitally. The system calculates pay at the worker's rate, applies the bill rate markup, generates a client invoice, and queues payroll, eliminating the manual reconciliation loop.
When an assignment nears its end date, the system alerts recruiters, identifies open orders matching the worker's skills, and initiates redeployment outreach. Maximize bench utilization by keeping placed workers in continuous assignments.
Our recruiters were juggling Bullhorn, a separate timesheet app, and Excel for invoicing. AltStack built us one platform that handles the entire lifecycle, from job order to invoice. Recruiters focus on relationships now, not data entry. Productivity is up 35%.
Everything you need to know about custom staffing software.
The best talent management system for staffing agencies combines an applicant tracking system, client CRM, timesheet management, and invoicing in one platform. Bullhorn is the industry standard but costs $99–199/user/month and still requires add-ons for timesheets and onboarding. AltStack builds a custom talent management system tailored to your staffing niche: healthcare, IT, light industrial, or professional, for a one-time investment that eliminates recurring per-user fees.
Applicant tracking systems for staffing firms range from $50–250 per user per month. Bullhorn starts at $99/user. Combined with CRM, timesheet, payroll, and compliance tools, a 20-recruiter agency spends $60,000–$120,000/year on software. AltStack builds a unified custom platform for $20,000–$45,000 one-time, saving agencies 65–75% over three years.
Yes. AltStack builds HR software that manages both your placed workforce and internal employees. Track candidate pipelines, client job orders, worker assignments, timesheets, and payroll for placed workers alongside internal HR functions like PTO tracking, performance reviews, and benefits administration, all in one system.
Essential staffing agency software features include applicant tracking with resume parsing, client CRM with job order management, candidate-job matching algorithms, interview coordination, onboarding document management, credential and compliance tracking, mobile timesheet submission, automated invoicing, payroll integration, and bench analytics. AltStack includes all features in a single custom platform.
Custom recruiting software improves time-to-fill by automating the slowest parts of the placement process: candidate matching uses skills-based search instead of manual resume review, interview scheduling is automated with calendar integration, and onboarding documents are pre-generated. Agencies using AltStack custom software typically reduce time-to-fill by 20–30%.
Yes. AltStack builds integrations with major job boards (Indeed, LinkedIn, ZipRecruiter), vendor management systems (Fieldglass, Beeline, Wand), background check providers (Sterling, Checkr), payroll systems (ADP, Paychex), and accounting software. Your custom staffing software connects to your exact vendor ecosystem.
AltStack builds applicant tracking systems with credential management built in. The system tracks every license, certification, background check, drug screen, and training requirement by placement type and client requirement. Automated alerts fire before credentials expire, and compliance dashboards show real-time placement eligibility across your entire candidate pool.
Yes. AltStack handles full data migration from Bullhorn, JobAdder, TempWorks, Avionte, and other staffing platforms. We export candidate records, client data, placement history, timesheet archives, and billing records, then map everything into your new system. Most migrations complete within the 7-day build window.
We migrate candidate records, placement history, client accounts, and compliance documents from Bullhorn, JobDiva, Avionté, or any staffing platform via API or structured export. Data integrity is verified at every step, and your original data is preserved as a backup.
Every build includes AES-256 encryption at rest, TLS 1.3 in transit, role-based access controls, and full audit logging. Candidate PII, employment records, and client information are protected with SOC 2-aligned security practices. You own the infrastructure — no shared multi-tenant servers.
Get a custom staffing platform built in 7 days. Full code ownership. No per-seat fees. Ever.